In other tutorials, we look at the difference between a WordPress Post and a WordPress Page and show you how to create a new post.
WordPress makes the process of editing content and deleting posts quite simple.
In this tutorial, you will learn how to edit and delete single posts in WordPress. It also explains how to use the built-in features of the WordPress Table of Posts for performing individual and multiple post edits and deletions and provides additional tips that will help you save time using and editing posts.
Parts 1 and 2 of this tutorial series cover the following:
- Table Of Posts
- Table of Posts – Screen Options
- WordPress Table Of Posts – Sorting Posts
- How To Edit WordPress Posts
- Editing An Individual WordPress Post
- Editing Bulk Posts
- How To Delete WordPress Posts
- Deleting An Individual Post In WordPress
- How To Delete Bulk Posts
- Editing And Deleting WordPress Posts – Useful Information
Accessing The Posts Screen
Go to the Dashboard and choose Posts > All Posts …
(Posts – All Posts)
This brings up the WordPress Posts panel …
(WordPress Posts panel)
Here you can add, edit, and delete posts …
(Add, edit, and delete posts in the Posts section)
To learn more about adding new WordPress posts, see this step-by-step tutorial: How To Create A New WordPress Post
Table Of Posts – Features
The Table of Posts includes posts that have already been published, scheduled posts, sticky posts, private posts, draft posts (not yet published), and posts that need to be approved by an editor or administrator before being published (pending posts).
Let’s go through some of the main features of the WordPress Table of Posts:
The WordPress Table of Posts lists all of your posts in a row displayed in reverse chronological order …
(WordPress posts are displayed in reverse chronological order)
You can select checkboxes to bulk edit posts (see Part Two of this tutorial to learn more about bulk editing posts) …
(Select checkboxes in the Posts Title column in the WordPress Table of Posts to bulk edit posts)
WordPress Table Of Posts – Columns
Each post title displays in this column as a clickable link. Click on a title to edit the post …
(Post Title column)
Hovering your mouse over a row in the posts list displays other post management links …
(Hover over post title area to view options)
The following actions are available:
- Edit takes you to the Post Edit screen. You can also arrive at the editing screen for that post if you click on the title of the post.
- Quick Edit gives you access to your post metadata. To learn more about how to use Quick Edit, go here: How To Use The WordPress Inline Editor To Edit Your Pages And Posts
- Trash removes posts from the list of posts and places them in the trash. From there posts can be permanently deleted.
- Preview will show you what your draft post will look like when it is published. ‘View’ will take you to your live site so you can view your post. Which link displays here depends on your post’s status.
Indicators next to your post title will tell you if posts have been saved as Draft, Pending Post, Password Protected, etc …
(Table of Posts – Post Status)
The Post author is displayed in the ‘Author’ column …
(Post Author column)
If your website contains multiple authors, click on a specific author’s name …
(Author links are clickable)
This will display all posts authored by that user …
(You can display a list of all posts authored by a user)
This column lets you see all the categories that your posts have been filed under.
Click on a specific category in the column …
(Categories column – Table of Posts)
And only posts filed under that category will show up in your Posts table …
(List of posts filtered by categories)
This column lists all the tags you’ve assigned to your posts.
Click on a tag in this column …
(Tag links are clickable)
And all posts assigned to that tag will display in the Posts table …
(List of posts sorted by tag)
Post Comments Column
The column with the “comments bubble” lets you see the number of comments associated with your posts. If posts have attracted comments, the number of comments displays in the comment bubble next to the post.
To view any comments left on posts, simply click on the bubble …
(Clicking on the bubble lets you view comments for that post)
If any post has pending comments, the number of comments awaiting moderation will display next to the comment icon for that post …
(Comments column – Table of Posts)
The number of approved comments displays inside the post’s comment bubble …
(Table of Posts: Post comments column)
Note: Clicking on the comments bubble takes you to the Comments area where you can moderate comments …
(Manage comments left on your posts by visitors in the Comments area)
The ‘Date’ column shows the dates for each post as follows:
- The Published date for published posts,
- The Last Modified date for unpublished posts (e.g. draft posts), and
- The Scheduled date for posts scheduled for publishing at a future date …
As well as listing posts using the default ‘List’ view, the Posts table can also display your posts with ‘Excerpt’ view …
(Posts Table – Post Excerpts View)
To display posts in the Table of Posts in Excerpt view, see the section below.
WordPress Posts Area – Screen Options
To view Table of Posts options, click the ‘Screen Options’ tab at the top of the screen …
(WordPress Posts area – ‘Screen Options’ tab)
The top section of the Posts screen expands and reveals a number of options for configuring your Table of Posts …
(Table of Posts options)
Options are divided into the following sections
- Columns – This section allows you to enable/disable.
- Pagination – Enter the number of entries to display on your page
- View Mode – Choose a radio button to select whether items should display in ‘List View’ (default), or ‘Excerpt View’.
Click the ‘Apply’ button to update your settings when finished …
(Save Posts options)
Post Management Area – Sorting Posts
WordPress offers various options that let you sort, filter, and display your posts. Depending on your post status, you will see the following links:
(WordPress Table of Posts – Post status options)
- All – Clicking this link lists all posts.
- Mine – Click on this link to list only posts authored by you.
- Published – The ‘Published’ menu displays all posts set to ‘published’ status.
- Scheduled – Click on this filter to bring up a list of all scheduled posts.
- Draft – Click on this menu filter to show all posts set to ‘draft’ status.
- Pending – Click on this filter to bring up a list of all pending posts. (Posts set as ‘pending’ need the review and approval of an Editor or Administrator before they can be published.)
- Private – The ‘Private’ menu filter displays all posts set to ‘private’ status.
- Trash – Clicking this filter brings up all posts set to ‘trash’ status
Clicking on any of these links displays only the posts for that status in the Table of Posts …
(Table of Posts – Click post menu links to filter by status)
Below the post status links and next to the ‘Bulk Actions’ drop-down menu and ‘Apply’ button are two additional filtering options:
Filter – All Dates/Months
The WordPress Table of Posts lets you filter posts by dates. By default, Show all dates is selected and all your posts are displayed.
Use the dropdown menu and click the ‘Filter’ button to filter posts by date …
(View Posts by Dates)
Filter Posts – All Categories
In the Table of Posts, you can also filter posts by categories. All Categories is the default option and all posts are displayed.
Select a specific category from the Posts > ‘All Categories’ dropdown menu and click the ‘Filter’ button to filter posts by category …
(Filtering Posts by Category)
Use the Search function to filter and display only posts that contain search words you’ve typed into the search field. This is useful if there are many posts spanning across many pages …
(Search Posts button)
To clear the search filter results and list all posts again, click the ‘All’ link in the menu section above the table …
(Click the ‘All’ link to clear your search filter results)
The search filter results will be cleared and all of your posts will be listed once again in the Table of Posts …
(Posts panel – Table of Posts)
Next Step …
Now that you have a better understanding of what all the different sections and functions of the Table of Posts are and how they work, the next step is to learn how to edit and delete posts in WordPress.
Related WordPress Articles And Tutorials
To learn more about using posts, refer to the tutorials and articles below:
- WordPress Posts & Pages
- How To Create A New Post In WordPress
- How To Use The Inline Editor Feature In WordPress To Edit Your Posts And Pages
- How To Schedule WP Posts
- Setting Featured WordPress Post
- Web Traffic Blueprint Part Four – A Complete Guide To Attracting More Website Visitors To Your Business Automatically
- Assigning A Post To A Different User
- Configuring Post Categories
- How To Configure And Use Post Tags In WordPress
This is the end of section 1 of this tutorial.